How do vendors complete vendor registration with the City of Saint Charles?

Vendors should begin by contacting the Purchasing Office listed on the City of Saint Charles Purchasing page for citywide procurement registration and questions. Event- or market-specific vendor applications (for example, the Saint Charles Market) are managed through separate event pages with their own application links and instructions.

What procurement requirements does the City of Saint Charles publish for vendors?

The City of Saint Charles publishes vendor requirements in its Purchasing Terms and Conditions PDF linked on the Purchasing page. Vendors must review that PDF and each solicitation’s documents for required insurance, bonding, licensing, and solicitation-specific compliance and submission forms before bidding.

How does the City of Saint Charles approve procurement contracts and awards?

The City of Saint Charles administers purchasing through the Purchasing Office under purchasing rules in the City Code (Chapter 145: Purchasing). Chapter 145 and the Purchasing Office set thresholds, bid procedures, award authority, and protest/approval steps; vendors should review Chapter 145 and solicitation documents for award details.

Where can vendors find procurement policies and standard terms for the City of Saint Charles?

Vendors can find procurement policies in the City Code (Chapter 145: Purchasing) and the City of Saint Charles Purchasing Terms and Conditions PDF linked from the Purchasing page. These sources contain bidding rules, purchase procedures, and standard contract language to review before responding to solicitations.

City of Saint Charles

Track open bid opportunities, contracts, public meetings, and key contacts for City of Saint Charles.

Buyer type:: City
Location:: Saint Charles, MO
Country:: US

City of Saint Charles RFPs

Active opportunities open for bidding

4860 City Newsletter Printing
Posted
Oct 6, 2026
Closes
Oct 23, 2026
This is an open printing-services procurement for 12 monthly newsletter issues, with approximately 36,500 prints per issue. Each issue is 32 pages in an 8.5" x 10.875" format and uses four-color offset printing. The specifications call for saddle-stitch binding.
3D Laser Scanning System for the Police Department RFP
Posted
Oct 5, 2026
Closes
Oct 22, 2026
Purchase, delivery, installation, configuration, training, warranty, and ongoing support of one (1) complete terrestrial 3d laser scanning (lidar) system, including processing and reconstruction software, accessories, and training.
On-Call Utility Locate Services RFP
Posted
-
Closes
Oct 23, 2026
Provide on-call utility locate services.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
169095
Employee FTE
Full-time equivalent employees.
489
Population
Population size to gauge opportunity scale.
72,458
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
35 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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How to Sell to City of Saint Charles

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
35 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $50,000, use sole source only if the solution is truly proprietary; coordinate with Purchasing (Purchasing@stcharlescitymo.gov).
- Coops: Frequently procures through OMNIA Partners and the State of Missouri; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Deprioritize: recent sole source use appears limited and approval friction is moderate. If your solution is genuinely proprietary, engage the Purchasing Office (Purchasing@stcharlescitymo.gov) to explore justification. Note: formal bidding is not required for purchases under $50,000; confirm current documentation requirements with Purchasing.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- The City of Saint Charles has used cooperative purchasing before (e.g., OMNIA Partners for the City Hall chiller and cooling tower replacement). Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.

City of Saint Charles Contracts

Track vendor wins and renewal opportunities

Honeywell International Inc., through its US Digital Designs group at City of Saint Charles
Effective: Feb 7, 2024Expires: Expiration date locked.
This contract is for the provision and programming of G2 Fire Station Alerting Systems at new Fire Stations 2 and 3 for the City of Saint Charles, Missouri. The agreement, valued at $105,111.13, was executed with Honeywell International, Inc. through its US Digital Designs Group and became effective on February 7, 2024. The contract term is 'Thru Install', indicating completion upon successful installation.
Motorola Solutions, Inc. at City of Saint Charles
Effective: Feb 8, 2023Expires: Expiration date locked.
This document outlines a purchase contract between the City of Saint Charles, Missouri, and Motorola Solutions, Inc. for 41 new Motorola APX8000 Radios for the Fire Department, totaling $335,403.38. The contract, effective February 8, 2023, incorporates terms and pricing from the St. Louis County Cooperative Agreement PD2022-140, a master frame agreement for eligible purchasers. The purchase includes radios, accessories, and radio management licenses.
Flock Group, Inc. at City of Saint Charles
Effective: May 19, 2025Expires: Expiration date locked.
This contract details the procurement and implementation of a Flock Safety Platform, including a License Plate Reader (LPR) trailer system and FlockOS Advanced software, for the City of Saint Charles, Missouri Police Department from Flock Group Inc. The agreement, effective May 19, 2025, has an initial term of 12 months with a total value of $34,750.00, covering hardware, software subscriptions, and professional services for integration and configuration, with options for 24-month renewals.
Flock Safety at City of Saint Charles
Effective: Jan 1, 2025Expires: Expiration date locked.
This contract between the City of St. Charles, MO (Police Department) and Flock Safety is for a Replacement License Plate Reader Trailer System. The total original and revised contract amount is $34,750.00, covering professional and administrative services for various Flock Safety products. The contract is for Fiscal Year 2025 and includes comprehensive general terms and conditions.
Axon Enterprise, Inc. at City of Saint Charles
Effective: Jan 1, 2024Expires: Expiration date locked.
This Purchase Order (No. 2024-00000095) from the City of Saint Charles to AXON ENTERPRISE INC, dated January 12, 2024, covers professional and administrative services and various licenses for the 2024 calendar year, representing the fourth year of a five-year agreement. Services include Officer Safety Plan, Respond Device, Evidence.com, Auto Tagging, Taser 7 Certification, AXON Air Evidence.com, Wi-Fi Offload, Fleet View XL, and Fleet Evidence.com Unlimited Storage, totaling $297,528.00.

Early Buyer Signals

Board meetings and strategic plans from City of Saint Charles

Main Street Special Business District Advisory Board Regular Meeting
Date: Aug 6, 2026Type: Meeting mention
The meeting involved discussions on the Missouri Main Street Connection conference and downtown revitalization efforts. The Board addressed the police report for Main Street, approved the purchase of new signage for the district, and passed the operating budget. A funding request for the Main Street Foundation's annual Supper Club dinner was approved. Additionally, the Board discussed maintenance items, including a new gum removal machine, and addressed concerns regarding violations of amplified music ordinances in the South Main Preservation District. A report on City Charter updates was provided, and the date for the October meeting was rescheduled.
City Of St. Charles Landmarks Board Regular Meeting Minutes
Date: May 18, 2026Type: Meeting mention
The Landmarks Board meeting covered various property alteration requests, including patio modifications, porch repairs, window replacements, and garage work across several historic preservation districts. The board also reviewed and approved sign permit applications for two local businesses and conducted a structure review that involved siding changes, storefront rehabilitation, deck construction, and new additions to existing properties. Additionally, permission was granted for the construction of a new single-family dwelling and detached garage.

Key Contacts

Public-sector contacts connected to City of Saint Charles.

Brad TemmeActing Director of Administration

*******@************

+1 (***) ***-****

Emily B. GalantowiczAssistant City Clerk

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Frequently asked questions

What products and services does the City of Saint Charles procure?

The City of Saint Charles procures equipment, supplies, and services through its Purchasing Office. These broad categories cover municipal equipment, operational supplies, and contracted services; vendors should consult the Purchasing page and individual solicitations for more specific category and submission details.

Who manages procurement and purchasing for the City of Saint Charles?

The Purchasing Office in the Finance Department manages procurement for the City of Saint Charles. It administers the citywide purchasing system, coordinates solicitations and purchase orders, and serves as the vendor contact for procurement questions; vendors should contact Purchasing for guidance and documents.

Where does the City of Saint Charles post bids and RFPs?

City of Saint Charles

City of Saint Charles RFPs

Buyer Attributes

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How to Sell to City of Saint Charles

City of Saint Charles Contracts

Honeywell International Inc., through its US Digital Designs group at City of Saint Charles

Motorola Solutions, Inc. at City of Saint Charles

Flock Group, Inc. at City of Saint Charles

Flock Safety at City of Saint Charles

Axon Enterprise, Inc. at City of Saint Charles

Early Buyer Signals

Main Street Special Business District Advisory Board Regular Meeting

City Of St. Charles Landmarks Board Regular Meeting Minutes

Key Contacts

Frequently asked questions

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City of Saint Charles RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Saint Charles

City of Saint Charles Contracts

Honeywell International Inc., through its US Digital Designs group at City of Saint Charles

Motorola Solutions, Inc. at City of Saint Charles

Flock Group, Inc. at City of Saint Charles

Flock Safety at City of Saint Charles

Axon Enterprise, Inc. at City of Saint Charles

Early Buyer Signals

Main Street Special Business District Advisory Board Regular Meeting

City Of St. Charles Landmarks Board Regular Meeting Minutes

Key Contacts

Frequently asked questions

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City Council Of The City Of Saint Charles Council Work Session

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